Event Planning Powered by the Internet
Thanks to the internet and apps, planning an event in New York City is at an all time high of convenience, opportunities, and creativity. We've rounded up some of our favorite resources that you may or may not know about and how they can escalate your next event. You can now order 100 mini donuts, an SUV and a cleaner... all with your iPhone. Whether planning a dinner party with friends, larger company lunch or raging dance party, the sky is the limit with these resources at hand!
Caviar - Like Seamless food delivery, but a selection of more gourmet restaurants, with the option to schedule delivery up to a week in advance. Say you want 100 assorted mini donuts from Doughnuttery this Friday at 5pm for your co-worker's farewell, you can totally schedule that this afternoon so you don't have to stress Friday morning. Meatball Shop sliders for a birthday party, pizza from Sullivan Street Bakery for a happy hour or fresh juices from Liquiteria for a client breakfast - all these goodies and more can be pre-ordered and paid for on Caviar so on the day of the event, you just sit back and wait for your food to arrive.
Postmates - Food delivery gets a serious makeover with Postmates, which delivers amazing goods from restaurants and stores like Jack's Wife Freda, Shake Shack, Momofuku Milk Bar and even Best Buy and Duane Reade within an hour. To really delight and wow your guests, mid-event as you over hear attendees discussing how much they are craving ice cream or need a coffee pick me up, grab your phone to place a delivery and an hour later your friends and colleagues will be in awe by your thoughtfulness.
Amazon Prime & Amazon Prime Now - Save yourself a trip to Target and order your party essentials like cups, plates, napkins from Amazon and guarantee 2 day delivery with Amazon Prime. Out of printer paper or lost your scissors? Amazon Prime Now's mobile app has millions of items for delivery, many of which arrive in under an hour. Amazon Prime will be one of the best $99 you'll spend all year.
TaskRabbit - If some of your favorite restaurants don't deliver or you need a few pounds of ice to chill champagne, TaskRabbit is your new best friend. You shouldn't be running errands the hour before your party starts, so hire a TaskRabbit to handle some items on your to-do list. You post the task you need help with via TaskRabbit, and if it's a few days in advance you can even read profiles and select your helper. If it's event day and you're really in a bind, just let TaskRabbit auto assign one of their pros. You pay per hour for the task and if needed, your TaskRabbit can even make purchases and expense them to you via the app (think ice, beer, napkins, etc). Instead of nagging your friends or colleagues, hiring an expert tasker will reduce your stress and ensure you can focus on the right details.
Handy - Cleaning up after a party is no fun. Arranging a Handy cleaner to come the morning after means you can sleep and ignore the mess. TaskRabbit will also dispatch helpers to take care of messes, wash dishes, clean the floor, pick up trash, etc. Another convenience: Both services have professionals who will bring their own cleaning supplies if you specify. Handy is also a great go to for other handyman help like furniture assembly, plumbing, and painting.
car2go and Zipcar - Need to pick up heavier, larger items? Tables and chairs at a faraway Ikea? Running errands for countless bags of food, booze, flowers and more? These car sharing services give you keys to a car on demand to speed up your day. While cars from Zip Car must be picked up and parked at the same spot, car2go is excellent for one-way rides as you can search on your app for nearby cars and then leave the car in any public parking spot within the participating neighborhoods.
Uber and Lyft - These car services aren't just for nights when you've had too much to drink and don't want to brave the Subway. When you're lugging that case of wine, new Ikea table or bouquet of flowers and don't want to deal with the parking responsibilities that come with car2go and Zipcar, call yourself and Uber or Lyft (XL or Plus if you have a ton of stuff) and with a tap of the finger your chariot awaits to transport you to your event or home for the night.
Mash & Grape, Minibar and Drizly - Whether you're organizing a company happy hour, birthday or brunch, it's rarely a party without booze. Carrying cases of beer and wine during winter is a challenging task in New York City, but services like Mash & Grape, Mini Bar and Drizly allow you to order libations on demand. You can schedule delivery for specific times and ASAP. Check out all those Subway ads for $10 off your first order on Mini Bar and Drizly.
Spotify - Not all of us can be a natural DJ, and that's where Spotify is here to save the day. With playlists like Dinner With Friends and Instant Party Pump Up, Spotify has the tunes for any mood you're looking to create. At Pop Productions we've also launched a weekly Friday playlist with an assortment of songs for your event, working sesh or Subway commute.
Simplebooth - Instead of renting an expensive photo booth, grab a tripod and turn your iPhone or iPad with an easy download of an app like Simplebooth, which is free for personal iPhone use and $59.99 for events on iPads. Other options include DIY Wedding Booth for $9.99 or Pocketbooth for $0.99 . Set up a cute backdrop with twinkle lights, balloons or streamers, buy some props, and if you want to go all out set up a wireless printer for instant photos. If you're regularly using the photo booth, upgrade and purchase lighting such as the Halo software from Simplebooth or freestanding lights from a lighting or hardware store.
Venmo - This is hands down the easiest way to make and share money instantly and for free. Whether paying back a coworker or requesting money from roommates after dividing up shared costs, you can request and pay money seamlessly without any check books or bank transfers.
Square - If you're selling tickets, merchandise or food and drink at your event, the Square app and reader allow you to charge credit cards and tally up cash and checks. Once you sign up for the application a free credit card reader is mailed to you. There is a credit card processing fee, so keep an eye out for those extra fees (remember Venmo is free!), but for attendees who prefer credit card, this is a great and easy option to have.
Now let the planning commence! Schedule that beer delivery, taco buffet & iPad photo booth ahead of time so you can sit back and enjoy the party you planned.